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Create and manage group appointments

In this guide, you'll learn how to create and manage group appointments on BeYou365, allowing multiple clients to attend the same service together.

Group Appointment10:00 - 11:30Hair ColorConfirmedHaircutConfirmedBlow DryConfirmedStylingConfirmed+

Create a new group appointment

  1. From the main menu, go to Calendar.
  2. Click on the Add button in the calendar toolbar and select Group appointment.
  3. Add the first client by clicking Add client and select the service they'll be booked for.
  4. Click Add to group to add additional clients and their services to the same time slot.
  5. Click Save to create the group appointment in your calendar.

Create a group from existing appointments

  1. Open an existing appointment in the calendar.
  2. Click Actions (three dots) and select Add to group.
  3. Choose another existing appointment at the same time to group them together, or create a new appointment to add to the group.
  4. Confirm the grouping by clicking Save.

Remove an appointment from a group

  1. Open the group appointment from the calendar.
  2. Select the individual appointment you want to remove from the list.
  3. Click Actions and select Remove from group. The appointment will remain in your calendar as a standalone booking.

Edit an individual appointment in a group

  1. Open the group appointment.
  2. Click on the specific appointment you want to edit.
  3. Update the service, team member, or duration as needed. Changes only apply to that individual appointment — the rest of the group remains unchanged.
  4. Click Save to apply your changes.

Removing a group appointment

  1. Open the group appointment from the calendar.
  2. Click Actions and select Cancel group.
  3. Choose whether to cancel all appointments in the group or just the group structure (keeping the individual appointments).
  4. Confirm your choice. Clients affected by a cancellation will receive a notification based on your settings.
Cancelling a group appointment cannot be undone. Make sure to review affected clients before confirming.

Check out group appointments

  1. Open the group appointment from the calendar.
  2. Click Check out at the bottom of the appointment view.
  3. You can check out all clients together in a single transaction or process each client individually.
  4. Select payment methods, apply any discounts or tips, and complete the transaction.

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